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Is Your Booth Staff On Paid Vacation?

Are your trade show booth staffers on vacationYou budgeted time, money, blood, sweat, and tears to a trade show.  But in the eyes of some co-workers, you are a ‘glorified party planner.’  How many times have you heard that one?  Well, now that you have planned your party, cleaned house, set out decorations, don’t forget the most important thing – be the hostess with the mostest!

Yes, staffing your trade show booth is a critical piece of ensuring trade show success.  Some people relish the idea of being out of the office on a ‘company-paid vacation.’  Trade show venues are in vacation cities for a reason – to attract attendees to bring the family and stay longer.  But this shouldn’t be the mindset of the booth staff!

There are 4 key steps for booth staffer success:  Engage, Qualify, Present, Close

  1. Engage – There is a lot of noise at a trade show.  It’s like walking through the TV section at an electronics warehouse where every display is set on a different channel at 2 minutes before the hour – commercial after commercial.  Your booth staffer has a tiny window of opportunity to engage that passerby.  Think of a question or statement that sounds comfortable in the words of the staffer and not like a used car ad.  This may take some time, but it is very important.
  2. Qualify – Sometimes those who stop to talk have none of the critical elements you’re looking for in a client – Money, Authority, Need.  They are simply passersby who are looking for someone to talk to.  After that attendee stops, it’s important to have 2 -3 qualifying items to be sure that the person you are talking to – while 10 more walk by – is worth that precious time.
  3. Present – Highlight the key benefits of the product.  Save the other advantages for the handout that they can read in the hotel room.  It’s usually helpful to have a repertoire of 3-4 real world stories to share with the prospect.
  4. Close – How we all wish this meant close the sale!  Sadly, usually it doesn’t.  This close refers to a mutually agreed-upon next step.  Agree to talk next week, set up a face-to-face meeting or online demonstration.  Be sure to agree upon (and document for future reference) the what’s, where’s, and when’s.

If you take time to fully prepare your booth staff, as you spent time preparing the booth & giveaways, you’ll realize greater success with shows – more qualified leads and higher results.  And by then you – and your staff – will have earned a real vacation!

Trade Show Booth Staffing GuidebookEarn your next vacation by helping your booth staffers take more leads, and better leads. Click here to get your free copy of the 48-page Booth Staffing Guidebook, filled with useful articles, checklists, and worksheets.

About the Author

Danielle White joined Skyline Exhibits & Design in July 2010 after spending 10 years in software and technology sales. She brings experience in the trade show industry through being both an exhibitor and attendee to help her clients with their South Carolina trade show exhibits. Danielle has a Music & Business degree from Converse College.

2 responses to “Is Your Booth Staff On Paid Vacation?

  1. Danielle: Thanks for the tips. We are exhibiting at the LSN (Life Services Network) conference this week, and your tips provide great reminders and excellent information; especially about thinking about the qualifying items.
    Marla Levie
    Chicago, IL

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